Subject and greeting
Choose a subject that describes the purpose, followed by an appropriate greeting.
Subject: Confirming our Thursday meeting
Hello Ms. Hassan,
Reason and request
Explain why you are writing, then make a direct and polite request. State any date or time clearly.
I’m writing to confirm our meeting on Thursday at 10 a.m.
Could you confirm whether this time still works for you?
Close and check
Close with thanks and your name. Check attachments and make the reader’s next step clear.
Thank you. I look forward to your confirmation.
Best regards, Omar
Try it yourself
Write a 60–90 word email to change a meeting time. Explain why, suggest an alternative, and request confirmation.
Original Portal Academy content · October 2026